Coca-Cola European Partners plc and its subsidiaries and affiliates (“CCEP”, “we”) are committed to respect your privacy and to manage your personal data fairly and safely. With this Privacy Notice, we want to inform you why and how we use personal data on the CCEP Jobs website at http://www.ccep.jobs and in the job application process (collectively, “CCEP Jobs”).
Unless otherwise indicated, Coca-Cola European Partners plc is the entity responsible or “data controller” for the processing of personal data in the context of CCEP Jobs. If you are applying for a job with one of the other CCEP companies, then that CCEP Company is also a data controller. To contact the relevant data controller, please see how to contact us below.
We may collect personal data directly from you, from third parties or public sources, as well as automatically, such as through your use of CCEP Jobs. In this Privacy Notice, “personal data” means any information relating to an identified or identifiable individual. Examples of personal data included: name, email address, IP address, and phone number.
Personal data we collect directly from you
Identification information, such as name, date and place of birth, language, gender
Contact details, such as phone number, email address, and mailing address.
Job application details, such as CV, cover letter, certificates, other documents concerning current/last position, start date of current/last employment, current/last employer, level of education, university attended, final grade/university by which degree was issued if applicable, work permit, residence permit, clean certificate of criminal convictions and offences, desired salary, start date/notice period to be considered, tenure, training, competency profile, professional experience, personal data contained in cover letters, resumes and employment applications, language skills, and your picture if you provide it to us knowingly and voluntarily.
Assessment information, such as recordings of video interviews and results of online assessments.
Personal data we collect automatically
Website usage information. When you visit CCEP Jobs, we collect certain information about your use of the website, including the hostname and IP address of your device, your browser type and version, your operating system, the website that referred you to us, the pages you visit on CCEP Jobs and the time and duration of your visit.
Cookies. We may use cookies and similar technologies to collect personal data. Cookies are small data files placed on your computer or mobile device when you visit a website or use an online service. For more information about our use of cookies, please see the CCEP Jobs Cookie Notice and the related Cookie Preference Center.
Personal data we collect from third parties
Professional social media. If you include a professional social media link or identifier in your application, we may retrieve information about your professional social media presence from such social media sites.
Background checks. We may collect and process information from third parties, including criminal records, to verify information you have provided to us, and to perform background checks.
Personal data we collect from public sources
Personal information publicly available such as press articles or posts on professional social media.
In specific circumstances, the above categories may include sensitive or special categories of personal data. We will only collect and process special categories of personal data (including data regarding criminal convictions and offenses) where this is necessary and relevant for the position you are applying for. In addition, we will only collect and process data regarding criminal convictions and offenses where this is authorized by law for the specific position and only after obtaining consent from the shortlisted candidates. We will keep any special categories of personal data in strict confidence.
We use information held about you for the following purposes:
Evaluating job applications.Registering your application for a job with us and, if this application triggers our selection procedure, defining your professional summary to assess your job application in view of a potential recruitment, contacting you for information required for entering into an employment contract with you.
Background screening.Screening of educational and professional background prior to and during the course of employment.
Maintaining candidate database.Maintaining a database of job candidates in order to be able to contact potential candidates if any future job opportunities match their profile.
We have a legal obligation to use your personal data, for example to comply with tax and accounting obligations;
CCEP or a third party has a legitimate interest in using the personal data. For example, CCEP has a legitimate interest in learning about the effectiveness of our recruitment efforts. We only rely on our or a third party’s legitimate interests to process your personal data when these interests are not overridden by your rights and interests.
We may disclose information to third parties with your consent, as well as in the following circumstances:
CCEP HR. We may disclose details about your application to HR and management teams of other members of the CCEP group of companies.
Talent acquisition. We may disclose your personal data to talent management and assessment companies or entities providing online interviewing services;
Service providers. We may disclose your personal data to third party service providers who provide us with hosting, maintenance, and other services. These third parties may have access to or process personal data about you as part of providing those services for us. We limit the personal data provided to these service providers to that which is reasonably necessary for them to perform their functions, and we require them to agree to maintain the confidentiality of such information.
Compliance with laws and law enforcement. We reserve the right to disclose your personal data as required by law or when we believe that disclosure is necessary to protect the security or integrity of CCEP Jobs, or to protect the legitimate interests, rights, property, or safety of CCEP, its employees or others, or to comply with a judicial proceeding, court order, or governmental or regulatory request or any other legal process served on us.
Business transfers. To an acquirer, successor, or assignee of our company as part of any merger, acquisition, debt financing, sale of assets, or similar transaction, or in the event of an insolvency, bankruptcy, or receivership in which information is transferred to one or more third parties as one of our business assets.
We may transfer your personal data to recipients in countries outside of the European Union whose laws may not provide the same level of data protection. When we do so, we will ensure that there are adequate safeguards in place to protect your personal data that comply with our legal obligations. The adequate safeguard might be a data transfer agreement with the recipient based on standard contractual clauses approved by the European Commission for transfers of personal data to third countries. For more information about the transfers described above and the adequate safeguards we use to protect such transfers, you may contact us through the contact information set forth below.
We take measures to delete your personal data or keep it in a form that does not permit identifying you when this information is no longer necessary for the purposes for which we process it, unless we are required by law to keep this data for a longer period. When determining the retention period, we take into account various criteria, such as the position you applied for, whether the application was successful, the nature and length of our relationship with you, expected future job openings matching your profile, mandatory retention periods provided by law and the relevant statute of limitations.
If your application is unsuccessful, we will generally retain your application for a period of up to one year but the specific retention period may differ from one country to another. For more information about our retention of your application, you may contact us through the contact information set forth below. If your application is successful, the data collected during the application period will be retained and its processing will be subject to the CCEP Employee Privacy Notice. More specifically, the application data, incl. from your CV may be processed for further employment purposes, e.g. so that CCEP can fully identify and draw upon the experience, industry and professional knowledge, skills and talents employed in the Company.
You can contact us at any time for assistance regarding the processing of your personal data. Furthermore, you have the right at any time to:
Access, correction, and transmission. You may reasonably access the personal data pertaining to you that is on file with CCEP. You also have the right to request that we correct incomplete, inaccurate, or outdated personal data. To the extent required by applicable law, you may also request that we transmit personal data you have provided to us, to you, or to another company.
Deletion. You may request the deletion of your personal data as provided by applicable law. This may apply, for instance, if your information is outdated; if the processing is not necessary, or is unlawful; if you withdraw your consent; or if we determine we should accommodate an objection you have raised to our processing. In some situations, we may need to retain your personal data pursuant to a legal obligation, or for the establishment, exercise or defense of legal claims.
Restriction of processing. Similarly and where provided by applicable law, you may request that we restrict processing of your personal data while we are answering your request or complaint pertaining to (i) the accuracy of your personal data, (ii) our legitimate interests to process such information, or (iii) the lawfulness of our processing activities.
In order to exercise your rights, you can send us a request, indicating the right you wish to exercise by contacting us as indicating at the bottom of this Privacy Notice. However, there are exceptions and limitations to each of these rights. We may, for example, charge a reasonable fee or refuse to act on a request if it is manifestly unfounded or excessive, in particular because of its repetitive character. In some situations, we may refuse to act or may impose limitations on your rights if, for instance, your request is likely to adversely affect the rights and freedoms of others, prejudice the execution or enforcement of the law, interfere with pending or future litigation, or infringe applicable law. In all cases, you have a right to file a complaint with a data protection authority.
We may modify or amend this Privacy Notice from time to time. Any changes we may make to this Privacy Notice in the future will be posted on this page. To let you know when we make changes to this Privacy Notice, we will amend the revision date at the top of this page. The new modified or amended Privacy Notice will apply from that revision date. Please check back periodically to see changes and additions.
If you have any queries about this Privacy Notice or our privacy practices in general, you can contact us via our contact form, or via post at:
Coca-Cola European Partners Services sprl/bvba
Attn: Privacy Office
Chaussée de Mons 1424
Brussels 1070
Belgium
You may also contact our Data Protection Officer via email at privacy@ccep.com If your query relates to a local CCEP company, we will make sure that your query is forwarded to the relevant CCEP company. If you would like to contact your local CCEP company directly, please contact your CCEP contact, or consult the list of data controllers.
July 2020